Telephone Number:- 02380 864 228 Calmore Infant School Calmore Drive  Calmore, Totton SO40 - 2ZZ AT CALMORE Registered Charity Number:- 1062510
© Caterpillars Pre-school 2018
Emergency Closure Policy
Any closure decision is to be made by both the Pre-school Manager and Chairperson.  They should be contacted as soon as a problem arises.  Their contact details can be found in the Managers office. The preschool will endeavour to be open from 8.30 am to 3.15pm, Monday to Friday during term times (as decided by the Committee at the AGM) without disruption. Where disruption is unavoidable, all involved in the preschool will be kept informed and the preschool will reopen at the earliest possible opportunity. Aim In the unlikely event that the preschool has to close at times other than scheduled in the normal opening hours and dates, the policy will be applied to ensure that all involved in the preschool have a clear understanding of the procedures which will take place. Methods An emergency closure will be implemented in the following circumstances: When the building is unusable through accidental or malicious damage When the building is unusable due to required maintenance work. Where possible we will endeavour to negotiate scheduled work to be carried out during times of closure. When an outbreak of illness within the preschool community requires closure in line with Health Protection Agency (HPA) and Ofsted guidelines. When illness levels within the staff body mean it is impossible to maintain the correct ratios of suitable adults to children. When an emergency occurs during the preschool session which requires the preschool to close early. In the event of any of the above incidents occurring which requires the preschool to not open on a given morning, the Committee, Manager and Supervisor will make contact with the families of the preschool affected for that session in advance of the day where practical. Where this is not practical, a member of the Committee or management will be asked to remain at the building until such time as it can be determined that all the affected families have been made aware of the situation. Lianne Appleby and Tracy Mitchell will be responsible for informing the relevant authorities of the unexpected closure. Parents will be informed about how they can find out when the preschool will reopen and other pertinent information according to the circumstances of the closure. This may include asking them to nominate a preferred contact number/email address, or holding a special meeting to keep parents informed. Emergency closure after a session has started In the event of an emergency closure after the session has started, parents and carers will be informed by telephone/email/facebook that they are required to collect their child as soon as possible. If the closure is due to sickness, the children and all staff who are unaffected will remain on the premises until all children can be collected. If too few staff are well enough to stay on the premises, members of the Committee will be contacted and asked to stay on until the other children have been collected. If the closure is due to an emergency which requires the building to be evacuated, the children will be safely evacuated according to the current Fire Drill procedures. Contact information for all the children will be taken out of the building alongside the daily register. Once the building is evacuated, Lianne Appleby and Tracy Mitchell will ensure the relevant authorities/emergency services are called. The children will then be taken to a place of safety until such time as they can all be collected by parents and carers. Lianne Appleby and Tracy Mitchell will contact the parents and carers of the children present. All staff will remain with the children during this time. Where the preschool has to close in an emergency, the Committee will arrange for any funding from the local authority to be repaid if required, and for refunds to be made to any families who pay fees. This will usually be made by way of a reduction from the next term’s fees, but may be in the form of a direct payment References to other relevant policies: Safeguarding Children & Child Protection, Confidentiality & Client Access to records, Information Sharing, Valuing Diversity & Promoting Equality , Achieving Positive Behaviour, The Role of the Key Person, Children’s Records Policy Monitoring and Evaluation Information This policy will be monitored and evaluated as per our rolling programme at staff meetings. It will be reviewed annually by the Chairperson in conjunction with the staff team and Committee unless new legislation or an incident occurs which requires an immediate review of the policy    This policy was adopted on: July 2017