Telephone Number:- 02380 864 228 Calmore Infant School Calmore Drive  Calmore, Totton SO40 - 2ZZ AT CALMORE Registered Charity Number:- 1062510
© Caterpillars Pre-school 2018
Recording & Reporting of Accidents & Incidents (including procedure for reporting to HSE, RIDDOR)
Policy statement We follow the guidelines of the Reporting Injuries, Diseases and Dangerous Occurrences (RIDDOR) for the reporting of accidents and incidents. Child protection matters or behaviour incidents between children are NOT regarded as incidents and there are separate procedures for this. Procedures Our accident book: is kept safely is accessible to all staff and volunteers, who know how to complete it; and is reviewed regularly to identify any potential or actual hazards. Ofsted must be notified of any major injury requiring treatment by a general practitioner or hospital doctor, or the death of a child of adult – see Ofsted Information for the definition of major injury, this can be found in the Accident Book. The incident will also need to be reported to Local Authority Safeguarding Board, on the Professionals Helpline 01329 225379. They will need full details about the child and the incident. When there is any major injury requiring general practitioner or hospital treatment to a child, parent, volunteer or visitor or where there is a death of a child or adult on the premises, we make a report to the Health and Safety Executive using the format for the Reporting of Injuries, Diseases and Dangerous Occurrences. Dealing with incidents We meet our legal requirements for the safety of our employees by complying with RIDDOR (the Reporting of Injury, Diseases and Dangerous Occurrences Regulations). We report to the Health and Safety Executive: any accident to a member of staff requiring treatment by a general practitioner or hospital; and Any dangerous occurrences. This may be an event that causes injury or fatalities or an event that does not cause an accident but could have done, such as a gas leak. Any dangerous occurrences are recorded in our incident book. See below. Information for reporting the incident to Health and Safety Officer is detailed on the HSE website – Insurance Our insurance company will need to be informed of accident/incident Royal and Sun Alliance: [PLA] 020 76972585 Emergency ‘out of hours’: 08007317600 Our incident book We have ready access to telephone numbers for emergency services, including local police. We keep an incident book for recording incidents including those that are reportable to the Health and Safety Executive as above. These incidents include: o break in, burglary, theft of personal or the setting’s property; o an intruder gaining unauthorised access to the premises; o fire, flood, gas leak or electrical failure; o attack on a member of staff or parent on the premises or nearby; o any racist incident involving staff or family on the setting’s premises; o death of a child; and o A terrorist attack or threat of one. We record in the incident book, the date and the time of the incident, nature of the event, who was affected, what was done about it – or if it was reported to the police, and if so a crime number. Any follow up, or insurance claim made, should be recorded. In the unlikely event of a terrorist attack we follow the advice of the emergency services with regards to evacuation, medical aid and contacting children’s families. Our standard Fire Safety Policy will be followed and staff will take charge of their key children. The incident is recorded when the threat is averted. In the unlikely event of a child dying on the premises, the emergency services are called, and the advice of these services is followed. The incident book is not for recording issues of concern involving a child. This is recorded in the child’s own file. References to other relevant policies: Safeguarding Children & Child Protection, Confidentiality & Client Access to records, Information Sharing, Valuing Diversity & Promoting Equality , Achieving Positive Behaviour, The Role of the Key Person, Children’s Records Policy Monitoring and Evaluation Information This policy will be monitored and evaluated as per our rolling programme at staff meetings. It will be reviewed annually by the Chairperson in conjunction with the staff team and Committee unless new legislation or an incident occurs which requires an immediate review of the policy    This policy was adopted on: July 2017